Ananta Systems Privacy Policy

Last Updated: October 10, 2025

1. Introduction

Ananta Systems (“we,” “us,” or “our”) is committed to protecting your privacy and personal information. This Privacy Policy applies to all services provided by Ananta Systems, including:

  • AI Inbox (AI-powered Instagram messaging platform)
  • Website design, development, and redesign services
  • Any integrations, third-party apps, or tools used in connection with our services

By using our services, you agree to the practices described in this Privacy Policy.

2. Scope

This policy applies to:

  • Visitors to our website
  • Clients using AI Inbox
  • Clients engaging in website projects with Ananta Systems

3. Information We Collect

We may collect the following types of information:

  • AI Inbox Users: login credentials, social media integration data, Google Sheet data, messages, device information.
  • Website Design Clients: personal and business details, website content (text, images, media), project-related communications, payment information.
  • Website Visitors: analytics, IP addresses, cookies.

We do not knowingly collect information from minors under 18.

Clients are responsible for ensuring they have rights to any content provided.

4. How We Use Your Information

  • To provide, operate, and improve services
  • To communicate project updates and support requests
  • For billing and invoicing
  • For AI processing (OpenAI, Google APIs)
  • For analytics and website performance monitoring
  • To comply with legal obligations
  • To send marketing communications if consented

5. Legal Basis for Processing

We process data based on:

  • Consent
  • Contractual necessity
  • Legitimate business interest
  • Legal obligation

6. Data Sharing

We may share information with:

  • Hosting providers (Vercel, etc.)
  • AI service providers (OpenAI, Google APIs)
  • Payment processors (Stripe, PayPal)
  • Government or regulatory authorities when required

We do not sell personal information.

We are not responsible for third-party privacy practices.

7. Client Project Data

  • Clients retain ownership of all content they provide
  • We access accounts and credentials only as necessary for project work
  • Clients are responsible for legality and copyright of content
  • Project credentials are deleted or returned upon completion

8. AI Processing

  • AI-generated responses are created using user-provided business data and chat history
  • AI providers do not use this data for training models
  • Ananta Systems is not liable for AI-generated outputs

9. Data Retention

Data is retained only as long as necessary for service or legal purposes.

Users/clients may request deletion of their data.

10. Data Security

We implement organizational and technical security measures but cannot guarantee complete security. Users access services at their own risk.

11. International Transfers

Data may be transferred and stored in countries including the United States. We implement measures to ensure secure handling of data internationally.

12. Client Responsibilities & Disclaimers

  • Clients are responsible for content legality, copyright, and accuracy
  • We are not liable for third-party tool failures, hosting issues, or client mismanagement
  • Clients are responsible for ongoing maintenance unless under a separate agreement

13. Third-Party Services & Links

Social media integrations, AI API providers, and analytics tools are governed by their own privacy policies.

We are not responsible for their practices.

14. Your Rights

Users/clients can request:

  • Access, correction, deletion of data
  • Restriction or objection to processing
  • Withdrawal of consent for marketing

Requests can be made via email: aryansinha8424@gmail.com

15. Cookies & Tracking

We use cookies and analytics to monitor website performance. Users may manage or disable cookies via browser settings.

16. Changes to This Policy

Updates may occur at any time. Users will be notified via updated “Last Updated” date.

17. Contact Information

Data Protection Officer: Aryan Sinha
Email: aryansinha8424@gmail.com
Phone: 0491021526
Address: 16 Tangerine Dr, Quakers Hill, NSW 2763, Australia

18. Limitation of Liability

  • Services provided “as is”
  • We are not responsible for misuse, third-party failures, or client negligence
  • Liability is limited to the maximum extent permitted by law
  • No warranties are provided beyond those stated
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Ananta Systems Privacy Policy – Simple Version

Who We Are & What This Is About: Your privacy is important to us. Ananta Systems provides services like AI Inbox (our AI chat tool) and website design. This simple guide explains how we handle your information in plain English.

What Info We Collect: We collect only what's necessary to provide our services:

How We Use Your Data: We use your data to run our services, communicate with you about your projects, bill you, and make our products better. We don't do anything unexpected with it.

Do We Share Your Data? We will never sell your personal information. We only share data with essential partners who help us run our services, such as:

How Our AI Handles Your Data: Our AI uses your business info and customer chats to create automated replies. This data is processed by our AI provider, but we've instructed them not to use it to train their public AI models.

Keeping Your Data Safe: We use modern security measures to protect your information. However, no online service can be 100% secure, so please use our services responsibly.

Your Privacy Rights: You are in control. You can always ask to:

Just send us an email to make a request.

A Few Important Disclaimers:

Questions or Changes? We may update this policy over time. If you have any questions, you can always reach our Data Protection Officer, Aryan Sinha.